Dynamic Presence Display

• The fact that you only have one chance to make a first impression cannot be disputed.
• The image of otherwise well organised companies often fails when you try to reach one of their employees by phone.
• For users of HI SEC International’s Access Control System, this task is made easier with the Dynamic Presence Display.

Application

The DPD (Dynamic Presence Display) is a software made to ease the task of the receptionist in defining the whereabouts of all the company’s employees.

Installed in the receptionist’s PC, it will, based upon the movements of the staff, give the receptionist or telephone operator a complete overview of who is in (Present) and who is out (Absent).

The DPD gets its information from the Card Readers after, in the DPD, defining some as In-Readers and some as Out-Readers.

Card-Holders not seen yet will be indicated in a red colour where as Card-Holders who have arrived for work will be shown in green, thus giving the telephone operator an overview in seconds.

The local telephone extension numbers can be displayed along with name and the department.

General Description

The DPD is an add-on module to users of HI SEC International’s Access Control System managed by the networked version of the AIMS (Access and Intrusion Management System).

The DPD Module will connect to the Management System’s Database through the Ethernet.

To operate the DPD Module, the user will log in, using name and password already entered in the Security Management System.

Once started, the DPD will connect to the Access Control Database and automatically upload the Card Data stored in the system.

Once updated, the DPD will display all the Card-Holders with a clear visual indication of their status, based upon which Card Reader has been used.

The DPD can be set-up so all the company’s employees are defined as being out (Absent) at midnight. The use of any Card Reader will change the indication from Absent to Present.

If occupied in a meeting the operator can manually set an individual to be Absent. The operator can attach an Absentreason (e.g. In Meeting) that will automatically be shown when the person is displayed.

If the DPD is not on-line and if it is started up after some of the employees already have arrived, the system will update its presence status based upon transactions already stored in the Management System’s log, - thus taking previous transactions from employees who arrived early, into account.

The DPD works with all on-line site configurations.

 

Installation

The DPD Module can be installed on any PC with Windows 95, 98, ME, NT, 2000 and XP Operating System with an Ethernet (TCP/IP) connection to an AIMS Security Management System.

From the Security Management System, the DPD will be seen as a Client Connection and requires an available Client License.

Card Reader Set-up

Once installed and started, the DPD will automatically import information from all Card Readers connected to the Security Management System. Any numbers of these can be defined as Inor as Out-Readers.

A Card-Holder transaction from an In-Reader will change the user status to Present where as an Out-Reader will change to status to Absent.

Information Display

The DPD will display all the Card- Holders in a pre-defined format with or without additional user information such as Absent-Reason.

The format can be customised to suit the individual user needs.

Background colours representing Present, Absent and Unknown as well as font type, size and colour can be selected.

Finally the selection of which Card Database fields to appear in the display can be defined.

The display can contain information from any field in the Security Management’s Card Database, shown below.

Once a view has been defined, it can be saved so that more DPD users can work with the system each one of them, with their own preferred customised view.

The DPD Module can run in separate windows along with other Windows application such as word processors, spread sheets and others, thus having the employees presence status available at all times even when using the PC for other tasks.

Search Functions

The easy-to-use Quick Search functions will assist the operator in e.g. identifying available employees from a specific departments.

Using the Advanced Search facility, the operator can generate searches based upon all the fields available in the Security Management’s Card Database.